Bunker Self-Build Housing Co-operative Limited

20 Plumpton Road, Brighton.

BN29YL

Privacy policy

Bunker Housing Co-operative Privacy Policy in accordance with the Data Protection Act 1998

Bunker Housing Co-operative Limited is committed to protecting and respecting your privacy. Please read the following carefully to understand our practices regarding your personal information and how we will treat it. Bunker Housing Co-operative Limited is the Data Controller for the Purposes of the Data Protection Act

Reasons/purposes for processing information

We process personal information to enable us to meet our contractual obligations, to provide housing management, manage our finances, raise and manage loan stock and donations, to maintain our accounts and records and to support and manage our membership.

If we are holding data on a person for the basis of future contact and updates (such as a mailing list) a person must consent to this and can ask us to alter or remove data from our systems at any point.

If we are in a contractual relationship with someone, such as a lender, we must store essential data for the length of that contractual relationship and to fulfil any obligations, including those to HMRC.

Type/classes of information processed

We process information relevant to the above reasons/purposes. This may include:

  • personal details

  • financial details

  • employment and education details

  • goods or services provided

We also process sensitive classes of information that may include:

  • physical or mental health details

  • racial or ethnic origin

  • religious or other beliefs of a similar nature

  • trade union membership

Who the information is processed about

We process personal information about our:

  • membership

  • customers and clients

  • suppliers and services providers

  • advisers, consultants and other professional experts

  • complainants and enquirers

  • investors and donors

How long will information be kept

In the case of members: most cases flat files will be kept for seven years after a tenancy ends but employment information is currently kept indefinitely so that historic queries about tax, NIC etc paid may be resolved if necessary in the future.

For lenders: information, such as bank details, will be kept as long as the loan agreement, and for seven years afterwards. Other records, including records of payments will be kept indefinitely.

Who the information may be shared with

We sometimes need to share the personal information we process with the individual themselves and also with other organisations. Where this is necessary we are required to comply with all aspects of the Data Protection Act (DPA) and GDPR. Any information regarding loan stock and donations will be anonymised before being shared with other organisations, apart from our accountant and HMRC (if interest payments are £250 or over a year, or if the lender resides outside the United Kingdom).

We will not give information about you to anyone outside the Company or LA without your consent unless the law and our rules allow us to.

Your rights

You have the right to be informed about how we use or process your information. You also have the right to object to the use of your information, to request a copy of the information we hold about you in a portable format, to ask us to rectify any inaccurate information and to request erasure of your information. You can exercise these rights at any time by contacting us.

Changes to our privacy policy

If we make any changes to our privacy policy in the future we will notify you by email.